Before You Travel Pre-Trip

• Trip registration is required for those traveling on official University business off-campus (>100 miles) or internationally.  Please visit Travel Planning | Risk Management (ucr.edu) to register your trip.
• Before your trip, you must submit a Pre-Trip within Concur for approval.
  • For help on how to submit a Pre-Trip in Concur, follow the How-To Guide
  • Please allow 3-5 business days for Pre-Trip approval. You will NOT be able to submit expenses for reimbursement unless you have an approved Pre-Trip.
• For instances where personal travel is included in your trip, or you have other questions/concerns, please reach out to Entomology@ucr.edu prior to you trip to assist.

During Your Travel Receipts

• During your trip, make sure to keep track of your receipts to submit them for reimbursement.
• When it comes to tracking your receipts, we recommend a few methods: (Remember, it is best to use a method that best suites you. These are only suggestions.)
  1. Take photos of receipts on your phone. This is a simple practice just to ensure that you have a backup if you are to lose your physical receipt.
  2. Use Adobe Scan app. If you are subscribed to the Adobe Suite, and have access to Adobe Scan, this is a great way instantly turn your receipts into a scanned PDF file. You can then easily view, and submit these files into Concur when submitting your Expense Report.

After Your Trip Expense Report

• When you return from your trip, you must create an Expense Report with the receipts that you've obtained.
  • If you need assistance during this process, you can follow the How-To Guide for help.
• Before an Expense Report can be submitted, you must have an approved Pre-Trip.
• After you submit the Expense Report and it gets approved, accounting will issue your payment within about 7-14 business days.

Concur How-To Guide

Travel Allowance - Foreign Per Diem

• G-28 Policy - University of California's policy on travel regulations.

• Fly America Act - Regulations for air travel that is funded by the federal government.

• For all other inquiries, please contact Entomology@ucr.edu

Frequently Asked Questions

For further questions/concerns, please contact Entomology@ucr.edu.